The SSC

• will appoint new members of SSC, which takes place at the SSC meeting held during the IVC.
• has the sole authority to decide on the member of SSC, who will host the next IVC. To be selected as host and new vice-chair, a membership of SSC for at least two years is mandatory.
• assist the vice-Chair in preparation of the program, invitation of key-note speakers, evaluation of ab-stracts, and acting as session chair-person at the IVC.
• is scheduled to meet physically only at IVC. At least twice a year, the SSC should meet online by invita-tion from vice-chair or Chair.
  

The Chair and Vice-Chair of the SSC

• the SSC member who hosts the next IVC becomes the Vice-Chair, and at the next IVC the Vice-Chair becomes the Chair
  

The Chair

• chair all meetings of the SSC held as physical meeting at an IVC.
  
• ask each member of the SSC at minimum one month before the next IVC, if they would like to continue in the SSC or alternatively become member of the Advisory Board (AB).
  
• ask each member to nominate new members of the SSC.
  
• is responsible for the closing session at a IVC, which will include announcement of the host for the next IVC.
  

The Vice-Chair

• is also Chair of the Local Organizing Committee (LOC)
  
• will be responsible for planning and operation of the IVC
  
• will have the financial responsibility for the conference
  
• will provide liaison with the SSC as required
  
• will as chair for the LOC organize a number of tele-meeting with the SSC to discuss and form the pro-gram starting at least 18 months in advance of the next IVC. A process continued until the final pro-gram has been agreed
  
• ensures that the organization of the IVC follows the terms of reference set up by the SSC
  
• ensures to maintaining and update the website (vitaminconference.com)
  
• ensures that relevant information for IVC-newsletter and website, and mailing list for SSC- and AC-members, information on the budget is transferred to the next Vice-Chair within six months after the closure of the conducted IVC.
  

Local Organising Committee (LOC)

The LOC is responsible

• For the IVC technical program as well as all facilities and logistical matters.
  
• For all activities relating to the promotion of the IVC, including the announcements through IVC-newsletter.
  
• To provide students attending the IVC a satisfactory discount.
• For the budget, and raising national supporting funds for the IVC. Members of the SSC may assist to fund raising activities at the international level.
  
• If appropriate attend electronic meetings of the SSC in the planning procedure. To maintain an elec-tronic list of members who have signed-up for the IVC-newsletter. Final list of members for the news-letter from the former IVC will be forwarded in an excel file or can be managed by Boesen & Co ApS. All information about storage of data must comply with the EU personal data regulations and all persons should be able to withdraw their consent to the vitamin newsletter. Furthermore, it is not allowed to cir-culate the above lists to other institutions, organizations or companies, for commercial or non-commercial purposes.
  
• After the IVC, this list is transferred to the Chair of the LOC for the consecutive IVC.

Advisory committee (AC)

Former members of LOC’s and the SSC will be encouraged to join the Advisory Committee (AC) by the Chair of SSC. Participants in an IVC or other conferences focused on vitamin may contact the Chair to become member of AC. AC members assist the LOC by commenting the draft for the next IVC, take part in the ranking of the abstracts submitted for the conference, and if relevant in the review of manuscripts for the publication based on presentation at IVC. The AC members will be requested to serve for 5 years.

Communication Channels
The website (vitaminconference.com) is continuously updated.

Maintenance will be made in a CMS system and ownership of the website system belongs to DTU. Access can be handed over to the LOC or the website can be managed by Boesen & Co ApS. Support etc. will be managed of Boesen & Co ApS. Structure and templates of the website must be followed.

Signing up on the newsletter list is open to all persons engaged in or interested in the study and/or use of vit-amins in general. This ensures receiving information on IVC by mail.

The SSC will for each IVC discuss the appropriate and the possibilities to publish papers based on presentation at the IVC. If decided members of the SSC will be appointed to act as guest editors, reflecting a diversity of expertise to evaluate appropriately the diverse fields contained in the submitted papers.

The policy for accept-ing manuscripts for the special issue will be established by the guest editors. Papers based on oral presenta-tions and posters will be equally considered for publication.